Description

The Director of Finance will oversee HHCK’s financial and human resources functions to ensure smooth operation of the organization and financial reporting in compliance with Generally Accepted Accounting Principles.

Operating Tasks
Prepare and remit biweekly payroll and mileage/expense reimbursement
Prepare and remit quarterly tax liabilities and reports
Prepare and maintain employees’ accrued leave in accordance with HHCK policy
Prepare payments for external vendors, including a significant number of landlords and utilities
Manage cash flow and project anticipated trends and needs
Add new employees and AmeriCorps members to the accounting and timesheet systems
Prepare and record deposits of money orders and checks when received
Other duties as assigned by the Executive Director

Financial Reporting Tasks
Annual/Multi-Year
Coordinate the solicitation and communications with potential audit firms on a 3-year schedule under the authority of the Finance/Audit Committee
Coordinate the audit and Form 990 process on behalf of management
Enter the budget prepared by the Executive Director and approved by the Board of Directors
Report independent contractor activity to the Internal Revenue Service
Issue recurring donation statement and acknowledgments from prior year
Bill organizations for renewal memberships
Update and renew SAM.gov status

Quarterly
Run year to date financial reports (including budget comparison, income statements, balance sheet, statement of cash flows, accounts receivable/payable) for the Finance/Audit Committee and full Board of Directors
Reconcile bank statements
Suggest updates to financial policies and accounting practices to management and the Finance/Audit Committee

Monthly
Run year to date budget comparisons, income statements by cost center, accounts receivable on a monthly basis for management’s review
Review, update, and add vendors for leasing payments on behalf of supportive housing clients

Grants Management Tasks
Retain all grant agreements and contracts
Compile and maintain allowable and allocable expenses to be charged to existing grants
Prepare recurring invoices with required source documentation to funding sources
Ensure compliance with relevant program and cross-cutting regulations

Human Resources Tasks
Perform human resources orientation with required documents for new employees
Maintain and retain employee files
Coordinate employee insurance benefits and applications during open and special enrollment periods
Coordinate and administer HHCK’s SIMPLE IRA plan
Participate in the health insurance association of which HHCK is a trustee through annual board meetings
Obtain and maintain Kentucky health, dental, and life insurance licenses on behalf of HHCK’s participation in the health insurance association
Order office supplies on an as needed basis

Benefits Package
Office Schedule: The Frankfort office is open to the public Monday-Thursday. On their assigned office days, employees are expected to begin work no later than 9 and leave work no earlier than 4:30 to ensure adequate coverage for walk-in clients.
Hybrid Schedule: After successfully completing 90 calendar days of employment, employees are eligible to report to the office 2 scheduled days per week and work remotely the other 3 days. If they have an unplanned absence, they will need to make up their office day later in the week or the following week.
Flex Schedule: After successfully completing 90 calendar days of employment, employees are eligible during a 10 day pay period to work 9 days at 8 1/3 hours each day and flex off the 10th day (usually every other Friday).
Paid holidays: New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving, Friday after Thanksgiving, Christmas Eve, Christmas Day, and New Year’s Eve.
Vacation time accrued monthly as follows: Full-time employees are eligible for ten (10) paid vacation days for each twelve (12) month working period. Following the completion of one (1) full year of service one (1) day of vacation time is added to the employee benefits per year until a maximum of twenty (20) vacation days is reached.
Sick time awarded as follows: Fulltime employees are granted 75 hours of medical leave from work with pay when incapacitated by personal sickness or injury, behavioral health needs, to receive a medical examination or treatment, or for illness in the immediate family.
Insurances: Health, dental, vision, group life, all paid at 100% of monthly premium.
Retirement: SIMPLE IRA participation and employer match.
Modest Cell Phone Reimbursement: for phone system app and 2FA applications.

Requirements

Requirements
Bachelor’s degree in accounting, financial, or administrative field, or equivalent professional experience
Prior experience in nonprofit fund accounting and human resources functions
Understanding of rules, standards, and procedures issued by the Financial Accounting Standards Board
Preferences
Prior experience with administering AmeriCorps grants and/or homeless assistance grants issued by the U.S. Department of Housing and Urban Development
Prior experience coordinating an organization’s single audit as part of a financial or management team

This a full-time, exempt position at 37.5 hours per week. Hours generally are worked Monday-Friday during normal business hours with the potential for occasional irregular hours.